When running a business or organization, document filing is of utmost importance. Correct filing ensures your documents stay clean, easily accessible, and protected from damage. A filing system also keeps your workplace organized, systematic, and transparent.

This article features the necessary supplies and equipment that your business needs to obtain to help you keep your documents organized.

1. Laminating Pouches

Since lamination was invented in the 1900s, it has proved to be an important aspect of the filing process. Laminating pouches offer a simple yet attractive way to protect important company documents, emergency procedures, signage, training guides, and more without breaking a bank.

Laminating pouches are made by coating two sheets of plastic film using a heat-resistant adhesive. You need only insert the document in the pouch, then put it in the machine (with the sealed edge first) to laminate it.

Laminating pouches are available in small, large, and wide-format sizes. As your laminating equipment suppliers, we have special pouches that can be used for miscellaneous purposes. For example, magnetic pouches enable you to create custom laminated magnets using the pouch laminator, while UV pouches protect enclosed documents from UV rays. These can be great for labeling contents in filing or storage cabinets and on metal shelving. You can use UV pouches to protect enclosed documents from UV rays.

2. Laminating Equipment

To help cut down the cost of laminating, your company will need to purchase laminating equipment. Your machine can be a thermal pouch laminator or roll laminator. You can also opt for pressure-sensitive laminators, which are especially useful when laminating wide format documents containing temperature-sensitive ink or printed on medias not compatible with thermal films.

Lamination equipment encloses documents within a plastic film using an adhesive. Once the documents are encapsulated, they become more durable since they are protected from daily wear and tear. Bookmarks, training guides, and posters are ideal for lamination and proper filing.

To laminate your company’s documents, it is important to choose the correct size pouch or the best laminating film roll, for the application. Lamination rolls are available in different lengths, widths, thicknesses, and finishes. Some are pressure-sensitive, while others are thermally sensitive. Depending on what your organization needs, lamination rolls are a convenient way to laminate huge projects.

3. Report Covers

Using report covers in your business enhances both branding and protection for your documents. When company reports, guides, manuals, and presentations have report covers, your clients feel assured of your professionalism in the field.

When choosing a report cover style for your business, keep in mind its texture, durability, color, and application. For example, clear front report covers are great for presentations. To add to this, you can choose to print on the report cover, stamp it, or emboss it.

4. Binding Equipment and Supplies

Binding supplies are available in plastic coils and combs, double loop wire, three-ring binders, and thermal tape strips. Any of these binding styles can create an organized and professional look when filing documents and projects. Binding supplies ensure the company’s books, manuals, guides, and menus remain safe and intact over long periods. You can choose from many of our space-saving binding machines that include the punch and finishing equipment all in one unit. If you have larger volume needs, choose from one of our interchangeable die punch machines for increased punching capacity and reduced labor. Be sure to include any necessary equipment to finish the binding style of your choice, such as a manual comb binder, wire closer, or coil inserter and coil crimpers.

5. Paper Shredders

Proper filing ensures documents are protected and safe. Nevertheless, there are times when the company will need to dispose of important documents and other records discreetly. Rather than using a third party to dispose of them, a powerful shredder can help you get rid of them safely. This may even be a requirement for businesses in your sector. A shredder can keep proprietary or confidential information safe while allowing you to permanently get rid of duplicate or outdated files.

Only the best filing supplies will keep your company’s documents safe, clean, and organized for years to come. At Filmsource, we provide you with quality office supplies at an affordable price. For more information, please contact us today.